New/Updated Policies

Non-Discrimination

Policy Number
1280
Date Created/Revised
10/22/2024
Date Last Reviewed
10/22/2024
Policy Manager
Office of Audit
Risk
and Compliance

Interim Policy

Note: This policy was adopted on under the interim policymaking provisions of the University's Policy on Policies on October 22, 2024. Information about this policy change, and any proposals for further policymaking, can be accessed at the University Policy website. Students and employees may submit comments on those proposals through the Proposed Policy Change Comment Form, which is accessible here.

1280.1 Policy Statement

Wright State University does not discriminate illegally on the basis of any legally protected status or trait, and does not tolerate such conduct by persons subject to this Policy. Further, the University does not permit acts of racial, religious, and ethnic harassment or intimidation by such individuals. As used in this Policy, discrimination means: any act or omission wholly or partly determined on the basis of a legally protected status or trait, which positively or negatively affects an individual’s employment or promotion (including terms and conditions of employment), academic admissions or related activities, or participation in the University’s programs or activities. The definition also includes:

  • Harassment: a type of discrimination in which an individual or group is subjected to unwanted or unwelcome conduct because they are members of a legally protected status or have a legally protected trait; and
  • Intimidation: a type of discrimination in which is consists of conduct that amounts to aggravated menacing (R.C. 2903.21), menacing (R.C. 2903.22), criminal damaging or endangering (R.C. 2909.06), criminal mischief (R.C. 2909.07), and/or telecommunications harassment (R.C. 2917.21(A)(3) – (5)), when such conduct is motivated by reason of the subject’s (or subject group’s) race, color, religion, or national origin.

The University will respond promptly and effectively to all reported violations of this policy, including conducting inquiries or investigations of alleged or suspected violations, and instituting disciplinary action or other appropriate measures in response to substantiated reports.

Note: This Policy does not apply to sex or gender-based harassment, discrimination, or sexual misconduct covered by Policy No. 1270: Sex/Gender-Based Harassment, Discrimination, and Sexual Misconduct.

1280.2 Legally Protected Status

The University recognizes the list of legally protected traits and statuses identified by the Governor of Ohio through Executive Orders. As of October 18, 2024, those protected traits or statuses consist of: race, color, religion, gender, gender identity or expression, national origin (ancestry), military status (past, present or future), disability, age (40 years or older), status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a nursing mother, status as a foster parent, genetic information, or sexual orientation, as those terms are defined in Ohio law, federal law, and previous Executive Orders.

In accordance with Executive Order 2022-06D, the University adopts and applies the International Holocaust Remembrance Alliance definition of antisemitism in determining whether there has been a violation of any policy or regulation prohibiting discriminatory acts.

1280.3 Reporting

University employees who know that a violation of this Policy has occurred are required to report it, unless they are legally prohibited from doing so (e.g. when the knowledge was acquired through a legally privileged communication that the employee cannot waive). Employees and others who suspect that a violation may have occurred are encouraged to report it.

Reports filed through the University’s EthicsPoint system, or the University’s Department of Public Safety Dispatch Center, will receive the most immediate response:

Reports may also be filed with the following offices:

Filing a report with the University does not preclude or limit one’s right to file a report or complaint with any governmental agency with jurisdiction over such matters, including without limitation the Equal Employment Opportunity Commission, the Ohio Civil Rights Commission, and/or the U.S. Department of Education’s Office for Civil Rights.

Reports may be filed anonymously through the EthicsPoint system.

1280.4 Response

Reports will be forwarded to the Vice President for Compliance and Chief Enterprise Risk Officer (the “Compliance Officer”), or their delegate, for further action. The Compliance Officer is authorized to adopt procedures to discharge their responsibilities under this Policy and to enforce it.

Responses may include informal inquiries or formal investigations. The Compliance Officer will forward the results of any inquiry or investigation to the appropriate University official for further action.

1280.5 Committee for Campus Inclusion

There is hereby established a Committee for Campus Inclusion.

Membership. The initial members of the Committee shall be nominated by the Vice President for Inclusive Excellence, and thereafter, members shall be nominated by the Committee in accordance with its bylaws. Nominees shall be presented to the University President and approved in the President’s discretion. In addition, the President may unilaterally appoint or remove members from the Committee at any time.

Chair. The Committee Chair shall be appointed by the University President. The Committee shall elect a Vice Chair to discharge the duties of Committee Chair if the President has not made an appointment, or if the office is vacant.

Bylaws. The Committee shall conduct its business in accordance with its bylaws. The President’s approval is required for the adoption, amendment, or repeal of the bylaws.

Dissolution. The President shall have authority to dissolve or reconstitute the Committee.

Duties. The Committee shall provide advice to the University President (or others the President may designate), and perform such duties as the President may assign from time time. The Committee shall serve as the University’s taskforce for purposes of R.C. 3320.5(D).

1280.6 Training

The Policy Manager shall cause all University employees to be trained on responding to alleged incidents involving hatred or harassment that may occur during a class or University-sponsored event. All employees shall complete the training in a timely manner.

1280.7 Security Functions

The University’s Department of Public Safety is directed to collaborate with local law enforcement, the Ohio State Highway Patrol, and student communities, as applicable, to provide security functions for institutionally sanctioned student organizations that face threats of terror attack or hate crimes, or for University-sanctioned events when there is a credible threat or credible report of terror attack, ethnic intimidation, or other similar conduct at those events. Requests for such assistance will be made through the Dean of Students, provided that nothing in this Policy limits the discretion of the Department to provide support on its own initiative.

1280.8 Annual Report

The Policy Manager (or their designee) will create and submit of an annual report to the Chancellor of the Ohio Department of Higher Education identifying all harassment and intimidation reports submitted to the federal government consistent with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act," 20 U.S.C. 1092(f).

1280.9 Violations

A violation of this Policy may result in disciplinary action. Such disciplinary actions may include:

  • Students: dismissal.
  • Employees: termination of employment.
  • Contractors: termination of the contractor's affiliation with the University.
  • Visitors: removal and/or trespass from the University's premises and activities.

The foregoing is a non-exhaustive list of possible sanctions for violation of this Policy. The University reserves the authority to impose other disciplinary or corrective measures in accordance with applicable laws, University policies, and other authorities. Individuals or organizations that violate this Policy may also be reported to non-University authorities.

Resources and Informal Guidance

As of October, 2024, the current list of legally protected statuses are set forth in Governor Mike DeWine's Executive Order No. 2023-01D (URL), and incorporating the International Holocaust Remembrance Alliance definition of anti-Semitism pursuant to Governor DeWine's Executive Order No. 2022-06D (URL). Executive Orders can be enacted, amended, or rescinded without notice by the Governor. Users should confirm that these authorities are still correct and current before relying on them for official University business. Employees may consult with the Office of General Counsel regarding currency.

As a general rule, it is impermissible to discriminate on the basis of a legally protected status, attribute, or trait, whether that discrimination harms or helps the subject. This is because giving a preference or exclusive benefit to one individual with a particular attribute necessarily means that someone else, who does not have that attribute, will not have the same opportunities because of that attribute. For example, the U.S. Supreme Court ruled against race-conscious admissions practices that were intended to increase racial minority representation on a school's student body. Students for Fair Admissions, Inc. v. President and Fellows of Harvard College, 600 U.S. 181 (2023). The Court recognized, among other things, that while that policy increased admissions of applicants from races that were historically under-represented at the school (which the Court recognized as a worthwhile goal), it simultaneously and unconstitutionally excluded many well-qualified applicants from consideration based on their race.

But in some cases, having an attribute is protected, but the lack of that attribute--not having it--is not. This occurs most commonly in the case of age (advanced age is protected, young age is not), disability (having a disability is protected, but being a person without a disability is not), and veteran status (being a veteran is protected, but being a non-veteran is not). In some cases, an organization may legally discriminate on the basis of those attributes as long as the person with the attribute is treated more-favorably or at least not any less-favorably than the person without. For example, because only advanced age is protected an employer might have a policy against hiring young employees for certain positions (e.g. driving a company vehicle) because the employer feels (rightly or not) that young employees lack maturity to perform their duties well. But a similar policy barring older employees from certain positions based only on their age may be illegal. Persons subject to this Policy should consult the Office of General Counsel before distinguishing or differentiating among individuals or groups on the basis of or lack of any legally protected status, attribute, or trait. These are nuanced, fact-specific issues that turn on multiple considerations to detailed and too numerous to outline here.