Excused Absence Guidelines

2330.1 Policy

While students are expected to attend all scheduled class meetings, the University Faculty recognize that there are legitimate and verifiable circumstances that may cause students to occasionally be absent from class or fail to participate in a scheduled class activity. These absences may occur as the result of a planned activity or an unexpected event. It is the responsibility of students to plan their schedules to avoid excessive conflict with course requirements and communicate with faculty prior to planned absences or as soon as possible following an unplanned absence.

Faculty members establish their own course attendance policies and these guidelines do not remove or supersede that prerogative. Faculty members are encouraged to work with students who experience legitimate and verifiable absences in such a way that both the faculty and students' educational goals are met. The faculty member determines if an accommodation is feasible and the appropriate form of alternative work or education experiences. In some cases, the only viable option is for the student to withdraw from the course. Nothing in these guidelines supersedes policies or procedures established by individual faculty in their course syllabi or the Wright State University Collective Bargaining Agreement.

2330.2 Military Duties and Obligations

The Wright State University faculty recognizes that students in the military have duties which may interfere with their ability to attend classes. Eligible students are those currently serving (Active Duty), including those in the National Guard, Reserves, and Inactive Ready Reserves, who miss classes as a result of deployment, temporary duty assignments (TDYs), lockdowns, and mandatory overtime. In general, any military service or duty that is mandatory and outside of the student's control or reasonable ability to have anticipated may be considered an excused absence.

2330.3 NCAA Varsity Intercollegiate Athletics

Participation in NCAA varsity intercollegiate athletics may be considered an excused absence. It is the student athlete's responsibility to provide the instructor with a team schedule during the first week of the semester and notify their instructors of participation in post-season tournaments as soon as such schedules are available.

2330.4 University-Sanctioned Activities

The university experience often includes academic, service, co-curricular and extracurricular activities. To participate in these activities, a student may need to miss scheduled classes. These activities may be considered legitimate excused absences only if the student contacts the instructor in advance of the planned absence and the instructor agrees to allow the student to miss class. Examples of University-sanctioned activities include participation in formal academic competitions, activities approved by an academic unit such as conference presentations, artistic performances, and special events connected to coursework and University-approved off-campus student leadership opportunities with student organizations.

2330.5 Legal and Compulsory Activities

Participation in jury duty or other compulsory duty associated with a local, state or federal government may be considered a legitimate excused absence. The student must notify the instructor of the require duty as soon as the student becomes aware of the obligation.

2330.6 Personal and Family Emergencies

Certain personal and family emergencies may be considered legitimate excused absences including a serious medical condition of the student or immediate family member resulting in hospitalization or bereavement for immediate family members. The student must notify the instructor as soon as possible after the event occurs.

2330.7 Other Types of Excused Absences

When other circumstances cause an unavoidable absence, it is the student's responsibility to inform their instructor as soon as possible. The student should consult with their instructor to determine if and how any unfinished work may be completed.