Employment Specifications for Grant/Contract Funded Positions

8220.1 Purpose

Funding agencies award grants and contracts to Wright State University on behalf of specific programs and/or research conducted by principal investigators.  These awards are made to the university and not to individuals.  This policy details the requisition, recruitment, and terms of employment for all grant funded and special contract positions.  Positions that fall under this policy have a specified start date and end date and may not continue beyond the duration of the funding.

8220.2 Scope

This policy applies to all faculty and staff grant funded and special contract positions at the university and its affiliates.

8220.3 Required Information about Funding and Contracts

All personnel requests, position announcements, contracts, and salary notices for positions funded by external sources for faculty and staff must specify that the position is dependent on funding from non-university sources and that continued employment is contingent on that grant or contract.  All contract personnel will be employed on special contracts, and faculty on such contracts will not be eligible for tenure.

8220.4 Documentation and Certification of Funds

The originator is responsible for placing a statement regarding the nature of the funding and contract on the appropriate documents and for specifying the grant/contract number or the source of special funding.  The applicable department overseeing the external funds will certify that the funds are or will be available before any position is filled.

8220.5 Discussion with a Prospective Employee

In discussions with any prospective employee hired under a grant or contract, the employer (grant director) should make it clear, both verbally and by the written notation on the contract or salary notice, that the individual will be employed by the university only so long as grant or contract funds are available.